Eliminate repetitive typing using Outlook’s Quick Parts

If you regularly need to type a standard block of text, you can save it as a “Quick Part” for easy insertion into your emails.

  1. Highlight the text in the composer window.

2. Click the “Insert” tab to roll out the ribbon menu.

3. Select “Quick Parts” and choose Save selection to Quick Parts gallery.”

4. Click “OK” in the popup frame to save the new Quick Part phrase.

In the future, when you start typing the same block of text, you’ll see it pop up as a suggestion. Hit “return” to insert the text in full. You can also select your phrase with the mouse using the “Quick Parts” dropdown. Right-click on it for placement options, or edit and manage Quick Parts and other “building blocks.”